Suppliers & payables
Supplier and accounts payable software
Pay the right supplier the right amount, once. From purchase order to payment, with duplicate detection and a three-way match between order, receipt and invoice before anything is paid.
Paying the wrong supplier, paying twice or paying more than was ordered usually comes down to one thing: the order, the delivery and the invoice were never compared. Kinetic VOC compares them before payment.
Suppliers are held once, with approved bank details. Purchase orders, receipts and invoices are matched, duplicates are caught, and payment batches need the right approvals.
What you can do with accounts payable software
One supplier register
Each supplier once, with contacts and approved bank details, shared by every part of the system that needs them.
Purchase orders
Raise and track orders so there is something to match an invoice against.
Three-way match
Order, receipt and invoice are compared, and differences are shown before the invoice can move forward.
Duplicate detection
An invoice that looks like one already entered is flagged, so the same bill is not paid twice.
Approval workflows and payment batches
Invoices are approved by the right people and paid in batches, with a record of who approved what.
Ageing and spend reports
See what is owed, how old it is and where the money goes, by supplier and over time.
How it works
Register suppliers and raise orders
Add suppliers with approved details and raise purchase orders for what you buy.
Capture and match invoices
Enter invoices and let the system match them to orders and receipts, flagging differences and duplicates.
Approve and pay
Approve in the order your rules require and release payment batches, with every step recorded.
At a glance
- Supplier registry with approved bank details
- Purchase orders and invoice matching
- Approval workflows and payment batches
- Ageing and spend reporting
Questions about this area
What is a three-way match?
It compares what was ordered, what was received and what was invoiced. If they disagree, the difference is shown before the invoice is paid.
Does it replace my accounting software?
It manages the purchasing and payables process and reports on it. It is not a general ledger.
Who can change a supplier’s bank details?
Only people with that permission, and the change is recorded in the audit trail.
Who uses it
The same area is put to work differently in different organisations.
Contractors & field services
Plan crews around site work, track attendance, know which vehicles and equipment are safe to use, and match supplier invoices to orders before paying.
Retail & hospitality
Publish rosters, let staff swap or pick up open shifts, approve attendance once so pay follows, and pay suppliers against matched orders and invoices.
Real estate & property
Track enquiries and deals, keep owners, tenants and partners in one contact registry, and manage contractors and their invoices with proper approvals.
Transport & logistics
Roster drivers against posts and locations, record vehicle checks, defects and service history, and see cost by vehicle and fuel use over time.
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